Providing electronic invoice services in 2026 - 2027

Provide electronic invoice services

600.000

Bill

• Must fully meet the latest current requirements of the tax authority, the Ministry of Finance on forms, content and technical requirements related to electronic invoices. • Can connect electronic invoices with the tax authority. • Can connect with the HIS software system of the Hospital currently in use at the Hospital. • When there is a problem with the Internet connection, there is a plan to issue invoices immediately after the connection is restored. Meet the requirements: 1.1 Invoice issuance and management function: Create a declaration form for registration/change of information for electronic invoice issuance and send it to the Tax Authority; - Create electronic invoice issuance notification. - Manage electronic invoice issuance notification. - Manage electronic digital signature declaration. - Allow creation/editing/deleting of customer information. - Manage sending email, SMS to notify invoice issuance. - Allow creation/viewing/editing of invoices when not yet issued and signed. - Allows digital signature to issue invoices for each invoice or multiple invoices at the same time. - Has the function of uploading data to create invoices in batches according to Excel files to the system. - Manages searching for invoices according to many criteria. - Has the function of sending a summary of electronic invoice data to the tax authority. - Has the function of converting invoices proving origin. - Has the function of performing the Invoice Replacement operation. Displays a list of replacement invoices and replaced invoices. - Has the function of performing the Invoice Adjustment operation. Displays a list of adjusted invoices and adjusted invoices. - Has the function of sending a Notice of Incorrect Electronic Invoices to the tax authority. - Allows managers to track the history of transmitting and receiving electronic invoice data with the tax authority. 1.2 Report: - Has full invoice processing report forms such as: replacement invoices, adjusted invoices. - There are full reports in the process of managing and using invoices such as: invoice usage status, invoice creation and issuance list; monthly invoice list. - Reports can be exported to Excel files. - Create reports by time: month, quarter. - Has the function of summarizing invoice usage status. - Has a report on invoice usage status to help leaders quickly grasp at the unit. 1.3 System administration: - Create accounts for users. - Create permission groups. - Assign invoice symbol number templates to each user. - Support forgotten password function for users. 1.4 Electronic invoice lookup: - Has an invoice lookup page. - Supports looking up invoices that the hospital has previously issued according to Circular 78/2021/TT-BTC. - Supports customers to look up and download electronic invoices in XML and PDF formats. 1.5 Electronic invoice storage: - Electronic invoices are stored and archived electronically. - Electronic invoice storage must ensure safety, security, integrity, completeness, and no changes or errors during the storage period. - Stored in accordance with regulations and for a sufficient period of time as prescribed by accounting law. - Electronic invoices must be searchable upon request during the storage period. - Free storage for 10 years as prescribed by law. - Have a plan to backup and restore data when there is an incident related to electronic invoice data. 1.6 Operation and maintenance: - Have technical staff regularly monitor and check 24 hours a day to maintain the stable operation of the electronic data exchange system and support users of electronic invoice services. - 24/7 phone support. - When an incident occurs, from the time of receiving the incident notification, support to fix it is no more than 24 hours, in case the error arises related to the system, data transmission and reception with the tax authority, ... then there must be specific time information to fix the incident. - When there is a new document issued by the State on upgrading the features of electronic invoices, the electronic invoice system must be updated to the latest version in accordance with State regulations, ensuring that the work of issuing electronic invoices at the hospital is not affected (free update). 1.7 Connecting accounting management software with electronic invoices: - Providing API/Interface standards to connect with the hospital management system: the support standard is Web Service that meets real-time requirements. 1.8 Digital signature: - Electronic invoices provide the ability to allow buyers to sign electronically. - Electronic invoices provide the function that allows hospitals to digitally sign error records. - Allows remote digital signature integration on electronic invoices. The remote digital signature system ensures compliance with information security levels, thereby allowing 2-step digital signature authentication using OTP on mobile devices. 1.9 Other requirements: - The electronic invoice system must be installed and connected and integrated for free with the Hospital Management System (HIS) currently in use at the unit. - There is at least 1 contract to provide electronic invoices to the Hospital, evidenced by the contract, acceptance report and invoice (pdf and xml versions). - Commit to updating and editing necessary information when there are changes in legal policies or hospital management requirements without affecting legal regulations. - Coordinate and support the conversion of all hospital electronic invoices to the new system (if any).

An Giang Obstetrics and Pediatrics Hospital, No. 02 Le Loi, Long Xuyen Ward, An Giang