Online bidding: Advantages and challenges for contractors

Wednesday, 20 September 2023 11:34 AM
Online bidding (online bidding) is gradually forming an inevitable path for contractors, large or small, to participate in bidding packages on the National Bidding Network System. So what advantages, difficulties and challenges are waiting for contractors on this path? Let's find out with DauThau.info in this article.
Online bidding: Advantages and challenges for contractors

Nhấn VÀO ĐÂY để chuyển bài viết sang bản tin tiếng Việt

1. Great benefits that online bidding (also known as online bidding) brings.

We know that conducting online bidding brings enormous benefits to individuals, businesses and bidding parties when participating in the system. First of all, it must be mentioned that the information is public and transparent. All request documents/bid documents must be published on the system, whether bidding online or not, this can be done. said to be an outstanding advantage. Next, information is accessed quickly and accurately, minimizing the time and cost of administrative procedures. Prepare and submit bids completely online conveniently and quickly, requiring only a computer connected to the internet. In addition, all bidding information such as contractor selection plan, prequalification notice, bidding notice, bidding documents, bid opening minutes, general evaluation report, contractor selection results Bidding... are published on the system, thereby creating an equal competitive environment for all contractors when participating in online bidding.
It can be said that online bidding brings a great opportunity for new players as it almost resets the game for the public procurement market in a fair and transparent way.

A groundbreaking online bidding roadmap...

We already know that online bidding is the route the Government is pursuing first to meet the practical requirements of the 4.0 revolution taking place strongly in the world. The roadmap for the period 2020-2025 has been assigned by the Government and issued by the Ministry of Planning and Investment according to Circular No. 11/2019/TT-BKHDT as follows:

1. Year 2020:
a) Organize online contractor selection for all (100%) bidding packages applying open bidding and competitive bidding in the fields of goods, non-consulting services, and consulting services with a bidding package price of not more than 5 billion VND and in the field of construction and installation with a bidding package price of not more than 10 billion VND, except for bidding packages where it is not possible to organize online contractor selection or bidding packages with special characteristics. enemy;
b) The organization of online contractor selection during the year must ensure that the total number of bidding packages reaches at least 60% of the number of bidding packages applying open bidding, competitive bidding and the total value of bidding packages. reaching at least 25% of the total value of bidding packages using open bidding and competitive bidding.

2. Year 2021:
a) Organize online contractor selection for all (100%) bidding packages applying open bidding and competitive bidding in the fields of goods, non-consulting services, and consulting services with a bidding package price of not more than 10 billion VND and in the field of construction and installation with a bidding package price of not more than 20 billion VND, except for bidding packages where it is not possible to organize online contractor selection or for bidding packages with specific characteristics. ;
b) The organization of online contractor selection during the year must ensure that the total number of bidding packages reaches at least 70% of the number of bidding packages applying open bidding, competitive bidding and the total value of bidding packages. reaching a minimum of 35% of the total value of bidding packages using open bidding and competitive bidding.

3. Period from 2022 to 2025:
a) Organize online selection of contractors for at least 70% of bidding packages within the scope of the Bidding Law;
b) Organize online selection of contractors for all (100%) bidding packages using state capital for procurement to maintain regular operations of state agencies, political organizations, and socio-political organizations associations, socio-political-professional organizations, socio-professional organizations, social organizations, units of the people's armed forces, public service units;
c) Organize online contractor selection for the entire (100%) centralized procurement package."

By 2023, the Ministry of Planning and Investment will issue Circular No. 08/2023/TT-BKHDT, according to which the online bidding roadmap has more stringent requirements, specifically:

Year 2023:
a) Organize online contractor selection for all (100%) bidding packages applying open bidding, limited bidding, competitive bidding in the fields of goods (including drugs), construction installation, non-consulting services, consulting services with a bidding package price not exceeding VND 200 billion, except for mixed bidding packages, bidding packages applying the two-stage, one-envelope method, two-phase, two-envelope method;
b) The organization of online contractor selection during the year must ensure that the total number of bidding packages reaches at least 90% of the number of bidding packages and at least 80% of the total value of bidding packages using the form of open bidding. limited bidding, competitive bidding, except for mixed bidding packages, bidding packages applying the two-stage, one-envelope method, two-phase, two-envelope method;
c) Organize online contractor selection for all (100%) bidding packages applying open bidding, competitive bidding using state capital for procurement to maintain regular operations of the agency. State agencies, political organizations, socio-political organizations, socio-political-professional organizations, socio-professional organizations, social organizations, units of the people's armed forces, public service units, except for mixed bidding packages, bidding packages that apply the two-phase, one-envelope method, two-phase, two-envelope method.
From 2024 onwards:
a) Organize online contractor selection for all (100%) bidding packages applying open bidding, limited bidding, competitive bidding in the fields of goods (including drugs), construction installation, non-consulting services, consulting services with a bidding package price not exceeding VND 500 billion, except for mixed bidding packages, bidding packages applying the two-stage, one-envelope method, two-phase, two-envelope method;
b) The organization of online contractor selection during the year must ensure that the total number of bidding packages reaches at least 95% of the number of bidding packages and at least 90% of the total value of bidding packages using the form of open bidding. limited bidding, competitive bidding, except for mixed bidding packages, bidding packages applying the two-stage, one-envelope method, two-phase, two-envelope method;
c) Organize online contractor selection for all (100%) bidding packages applying open bidding, competitive bidding using state capital for procurement to maintain regular operations of the agency. State agencies, political organizations, socio-political organizations, socio-political-professional organizations, socio-professional organizations, social organizations, units of the people's armed forces, public service units, except for mixed bidding packages, bidding packages that apply the two-phase, one-envelope method, two-phase, two-envelope method.

Practical implementation of online bidding regulations

In fact, if we look at the statistics, in the first 5 months of 2020, the rate of bidding packages conducted online bidding has reached 78.7% of the total number of bidding packages within the scope of online bidding and reaching 74.8% of the total number of bidding packages; Achieving value ratio of 48.9% and 30.9% respectively.
Rate of application of online bidding 1
Rate of application of online bidding (Source: Muasamcong.mpi.gov.vn)
In 2022, online bidding will also continue to be promoted, with positive changes and exceeding targets according to the roadmap. In 2022, there will be 124,817 bidding packages organized for online bidding and by the end of 2022, there are 112,316 online bidding packages with contractor selection results with a total bidding price of about 595,729 billion VND, total winning price of 581,781 VND. billions dong. This is the year that online bidding nationwide exceeded 2 targets according to Circular No. 08/2022/TT-BKHDT (exceeding 16.91% in number of bidding packages and exceeding 8.99% in value of bidding packages). ). Some agencies and units conducting 100% online bidding include: Office of the President, Ho Chi Minh National Academy of Politics, State Capital Investment and Trading Corporation, Academy of Sciences and Vietnamese Society, Committee for Management of State Capital at Enterprises, Government Inspectorate, Binh Phuoc province, Bac Lieu province, Vietnam Airlines Corporation, Vietnam Forestry Corporation - Source Baodauthau.vn
Through the above data and actual implementation situation, we can see that participating in online bidding is an inevitable way for contractors who want to exploit the "gold mine" from capital sources on the Government's bidding system. Government.

2. Technical infrastructure has made great strides accompanied by supportive macro policies

In recent years, along with the rapid development of the country, Vietnam's telecommunications infrastructure system has also had a breakthrough, turning our country into one of the countries with the fastest growing telecommunications infrastructure. In the region, the quality of telecommunications services is constantly improving, bringing users quality on par with the region. This is a great premise for individuals and businesses to have the opportunity to widely access information sources, especially abundant capital sources from public investment, public spending, preferential loans and other sources. other socialized capital.
In parallel with the development of telecommunications infrastructure to meet practical needs, in recent years the drastic intervention of the entire political system to soon bring Vietnam closer to the 4.0 revolution is also important. Extremely favorable conditions for all socio-economic sectors help create digital transformation tools for businesses participating in bidding (such as DauThau.INFO bidding information hunting software is an example)
Online bidding is no exception to that inevitable historical cycle. According to some experts, there is even rapid and outstanding development, creating great advantages for contractors to participate and expand. creating a digital era connecting investors with contractors as well as between contractors themselves.

3. Challenges that contractors will encounter when participating in online bidding

The challenges posed to contractors when participating in online bidding are not absent, however, according to our assessment, even for "brand new" contractors or previously experienced contractors, It's not a big problem, it's just time to learn and support tools plus experience.
The most difficult thing, we think, is thought, because the source of action is thought. For a long time now, the notions and concepts of "contracting", "having a relationship", "begging for", "arranging" have also been deeply ingrained in the minds of many people for a long time, and that is a reality. is gradually changing, even daily, in the past it was thought that if you had a "relationship" then you should participate in the bidding, otherwise it would be a waste of effort, but the reality is now very different, especially when participating in bidding. Participate in online bidding. The investor/bidder themselves never know which contractors will participate and where they are located. Only when the system opens will they know whether to "arrange" or whether they want to "arrange". seems to be becoming less feasible with the awareness of contractors and investors becoming more knowledgeable about the law and the political system increasingly punishing violations.
Another challenge that many contractors face is human resources, especially human resources that can convert from direct bidding to online bidding, which requires certain skills in information technology, For large cities and provinces such as Hanoi, Ho Chi Minh City or Da Nang, this may be less of an obstacle, but in other localities it is not a small problem that businesses need to pay attention to.

4. How to start participating in online bidding?

We would like to summarize some steps that contractors need to take to start participating in digital bidding (online bidding) in case the contractor has not participated before or may have participated in it before. but there are still many confusions:
  1. The first thing we must determine is that bidding in general and online bidding in particular are serious, long-term work and must have a systematic strategy from people, facilities and access to information.
    • Regarding people, it must be identified as the key factor that accounts for most of the factors of success. In cases where there are longtime officials working in the field of bidding, they need to continue training and participate in online bidding courses.
    • Regarding physical facilities, it is necessary to prepare for yourself/your business a stable, high-speed internet connection infrastructure, equipped with specialized computers to only perform tasks related to online bidding, and install anti-virus software. safe.
    • An open, multi-dimensional approach to information, especially taking advantage of the opportunities that online bidding brings..
  2. For new contractors entering the online bidding segment (online bidding) on the national bidding network, it is necessary to do the following tasks:
    • Find out market information and bidding packages that are often invited in your field of business to research and build a suitable capacity profile for the business. For example: By using DauThau.info's VIP1 software package, you will know how much the industry you are doing business has been invited to bid on in the past and present through reviewing bidding notices. that the software finds for you. By using DauThau.info's T0 software package to view bidding documents and compare your business's ability to respond, you will know what additional capabilities you need to participate in the bidding. By using DauThau.info's VIP3 software package you will know your competitors in the industry.
    • Grasp the process and methods of participating in online bidding in particular and bidding in the state market (public procurement) in general.
  3. Register to participate as a bid solicitor/contractor on the National Bidding System if you do not have an account and digital certificate on the system (at http://muasamcong.mpi.gov.vn/, system new system at https://muasamcong.mpi.gov.vn/). During the participation process, you need to pay attention to 02 issues: The login code (password) must be remembered when declaring - it is best to write it in a diary or account file, the system does not save it and does not allow it to be retrieved. reset your password when you forget it; Store the digital certificate (CTS) on a fixed computer, as suggested above, the computer used to participate in bidding. See more instructions here: https://dauthau.asia/news/topic/huong-dan-nha-thau/. Currently in the new system, the login methods and methods have changed (Account and password, do not use digital certificates like before, but use public digital certificates - tax declaration token).
  4. Participate in one or two trial bidding sessions on the public procurement system to get familiar with the steps. The system has many trial codes so that the bidding party or contractor can participate immediately.
  5. Search and exploit information sources to choose to participate in the bid: Information sources come from many sources, from partners, friends, existing relationships and of course indispensable valuable information from National Bidding System, to exploit information from the National Bidding System, contractors must now definitely use the VIP and SIEUVIP software packages of the DauThau.info software suite for support. maximize the exploitation of bidding data and access bidding information as soon as possible.
There are many support tools, you can consider and choose at your discretion. The model we are implementing also has many other models following it, but in terms of superiority, the ability to find in-depth information We can affirm that we are number 1 in the market, and the cost of use is also the cheapest compared to our competitors.

Regarding experience, this cannot be learned in one or two days. We can only help contractors with steps that can overcome initial obstacles and go faster (refer to the article here), the remaining experiences that the participating officers themselves will accumulate over time.

Sincerely thank our readers for always supporting DauThau.info throughout the past process. If you need support, please contact
 

Author: Linh Hồ Thị

 Tags: bidding, contractor

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