[VIDEO] Guide on Response to the Request for Extending Bid Document submission date on the New National Online Bidding System

Thursday, 16 November 2023 4:40 PM
How are the steps to respond to the Request for Extending Bid Document submission date on the new National Online Bidding System carried out? If you, as a contractor, are unsure how to proceed, join DauThau.info in this article to find the answers you need!
[VIDEO] Guide on Response to the Request for Extending Bid Document submission date on the New National Online Bidding System
[VIDEO] Guide on Response to the Request for Extending Bid Document submission date on the New National Online Bidding System

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1. Guide to Lookup the Request for Extending Bid Document submission date Sent by the Bid Solicitor

To lookup the Request for Extending Bid Document submission date sent by the Bid Solicitor, users can follow one of these three methods:
  • Method 1: Lookup via the notification email by accessing the email address registered on the system and checking the email with the subject “Notification of Request for extending Bid Document submission date from the Bid Solicitor + Tender notification code”.

Video guide on responding to the request for extending bid document submission date (Source: National Online Bidding System)
Method 2: Lookup from the menu through the following steps:
  • Step 1: Log into the new National Online Bidding System as a Contractor => Select Online Bidding.
Log in to your account on the new e GP system as a contractor
Figure 1. Log into the new e-GP system account as a contractor
  • Step 2: The user proceeds to select Bidding Process according to the Bidding law => Choose Utilities => Choose Extending submission date of E-HSDT/E-HSDST/E-HSQT.(Bid Documents/Prequalification Document/Express of Interest Document)
Select the item Validity extension HSD HSDST HSQT
Figure 2. Select the Extension of Validity E-HSDT/E-HSDST/E-HSQT 
  • Step 3: Conduct a lookup for the request for extending E-HSDT/ E-HSDST/ E-HSQT submission date by checking the latest records updated by the system recently. The most recent records will be displayed first.
Method 3: Lookup the Request for extending Bid Document submission request sent by the Bid Solicitor from the inbox on the personal page.
  • Step 1: After logging into the system with the registered account, the user accesses the Inbox on the personal page.
Access your inbox on your personal page
Figure 3. Access the Inbox on the personal page
  • Step 2: Select the Search option at the top right of the screen and search for notifications with the title “Notification of Request for extending Bid Document submission date”.
Search for notice of extension of bid validity from the bidding party
Figure 4. Search for notification of Request for extending Bid Document submission date from the Bid Solicitor

2. Guide to Respond to the Request of extending E-HSDT submission date

After the user has found the notification of the Request for extending Bid Document submission date sent by the Bid Solicitor using one of the three methods shared by DauThau.info above. To respond to this request, the user needs to follow these steps:
  • Step 1: At the screen for querying requests for extending the E-HSDT/E-HSDST/E-HSQT submission dates, the user looks to the right of the screen and clicks on the Arrow up/down to expand or collapse the request => Find the E-HSDT Notification needing extending submission date that is in an unanswered state.
Find notices requesting extension of validity HSDT that are in an unanswered state
Figure 5. Find the E-HSDT Notification request for extending submission date in an unanswered state
  • Step 2: The user must enter complete information to respond to the extending E-HSDT submission date and ensure the submission date extension. After completing the entry, the user selects Save and Send.
Enter all information and click save and send
Figure 6. Enter complete information and click save then send
*** Note
  • Fill in all the fields marked with (*)
  • When doing the extension of E-HSDT submission date, the system requires a digital certificate and running the eGP-Agent application. If these conditions are not met, the system will display an error message for the user (See more: How to install the latest version of eGP-Agent)
The above are the steps to respond to the request for extending the bid document submission date for the Bid Solicitor on the new National Online Bidding System that DauThau.info wants to share with contractors. We hope this will be somewhat helpful for contractors in using the new e-GP system.
To get updates on bidding packages quickly and timely, don't forget to register for the analytical and bidding information hunting software packages - DauThau.info today. If you have any inquiries or need support during the research process, contact us via our hotline at 0904.634.288 - 024.8888.4288 or email [email protected] for prompt assistance.

Author: Linh Hồ Thị

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