Guide contractors to make the best bids

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Some instructions for preparing bid documents and the process of preparing bid documents

3 ways to prepare the best bids

First: Read the beginning of the article carefully

• Financial capacity requirements (Number of years of financial operation; Revenue)
• Requirements for contracts similar to the bidding package: This section needs to be read and analyzed very carefully, especially related to the type of project, project level, and similar nature of the contract. In case it is unclear or the Bidding Documents are not clear, take notes and immediately request clarification of the Bidding Documents.
• Personnel requirements (especially consulting packages), qualifications, professional qualifications and pay attention to the proposed personnel's experience participating in similar projects.
• Requirements for technical characteristics of goods (Goods procurement package). For procurement packages of goods with special and specific characteristics, it is most common to "bid" here, so it is necessary to carefully read and look up information about the characteristics of the goods (usually in Chapter V of the Documents). invite bids), compare and contrast with the goods that your unit is capable of providing. In case of detecting inadequacies (almost only one type of goods has satisfactory characteristics while the actual needs of the bidding package do not require such requirements), it is necessary to note it down and send it in writing. petition (Note that for effective petitions, please refer to our article here).
• Equipment requirements: Is there any special equipment?
• For bidding documents using the scoring method, you need to carefully read the requirements with the minimum score.

Second: Assign the work to a focal point who understands bidding

• Legally responsible person: Gather legal documents of the contractor including documents related to the company, practice capacity, certifications achieved by the company, similar contracts performed, certificates and documents related to individuals participating...
• Person responsible for finance: Prepare bid guarantee, credit commitment letter, and bid financial plan based on the data provided in the Bidding Documents.
• Person in charge of engineering: Prepare proposed solutions and methodologies; Prepare a table of bid volumes and bid prices (in case the finance implements the price, provide the finance with the volume table); Prepare technical proposals related to machinery and equipment (goods procurement packages).

Third: Final control before release